Forms and Basic Documents Required for Contracting

BAAINBw is responsible for preparing, introducing, modifying and repealing forms for defense technology and procurement by BAAINBw and its subordinate agencies. Here you will find Bundeswehr forms such as delivery notes or invoices.

Procurement forms

In the tables below various procurement-related forms and follow-on sheets can be downloaded (non-accessible documents). Forms for requests to participate and for submitting an offer can be found on the website Tender Documents.

Delivery notes

DesignationForm number

Download

Delivery note 

BAAINBw-B 048D/02.2016 

B048D (DOC, 106.0 KB)

Delivery Note; Petroleum, Oils, Lubricants, and Associated Products  

BAAINBw-B 048a/10.2012 

B048a (DOC, 127.5 KB)

Delivery Note; Solid Fuels  

BAAINBw-B 048b/10.2012 

B048b (DOC, 88.0 KB)

Delivery Note; for Gases (Open-End Contract)  

BAAINBw-B-RT 048/10.2012 

B-RT048 (DOC, 83.5 KB)

Delivery Note; Follow-On Sheet Item/Service 

BAAINBw-B 048E/02.2016 

B048E (DOC, 108.0 KB)

Delivery Note; Follow-On Sheet Item/Service  

BAAINBw-B-R 048E/02.2016 

B-R048E (DOC, 108.0 KB)

Delivery Note; Open-End Contract of the Federal Office of Bundeswehr Equipment, Information Technology and In-Service Support (With the Exception of Industrial Gases) 

BAAINBw-B-R 048D/02.2016 

B-R048D (DOC, 105.5 KB)

Invoices

Designation

Form number

Download

Invoice - German version

BAAINBw-B 047D/10.2012 

B047D (DOC, 94.0 KB)

Invoice; Follow-On Sheet Item/Service - German version

BAAINBw-B 047E/10.2012 

B047E (DOC, 93.0 KB)

Invoice for Repair - Works, Technical Logistic Support and Government Owned Store - German version

BAAINBw-B-R 047D/10.2012 

B-R047D (DOC, 100.5 KB)

Invoice for Repair - Works, Technical Logistic Support and Government Owned Store (Annex 2 - Without Fixed Rates) - German version

BAAINBw-B-R 047D2/10.2012 

B-R47D2 (DOC, 94.0 KB)

Invoice for Repair - Works, Technical Logistic Support and Government Owned Store (Annex 1 - Fixed Rates) - German version

BAAINBw-B-R 047D1/10.2012 

B-R047D1 (DOC, 73.5 KB)

Invoice and Packing List – German / English - German version

BAAINBw-B 054a/12.2017 

B054a (DOCX, 23.0 KB)

Terms of contract

Designation

Form number

Download

Annex Sheet "Emergency Preparedness Clause" - German version

BAAINBw-B 077/10.2017

B077 (PDF, 460.2 KB)

General Terms and Conditions for Procurement Contracts placed by the Federal Ministry of Defense (ABBV) - German version

BAAINBw-B 084/10.2012

B084 (PDF, 39.0 KB)

General Terms and Conditions for Development Contracts with Industrial Firms (ABEI) – Issue: June 2005 - German version

BAAINBw-B 086/10.2012

B086 (PDF, 58.4 KB)

General Terms and Conditions for Research Contracts With Industrial Firms (ABFI) - German version

BAAINBw-B 086a/10.2012

B086a (PDF, 38.6 KB)

General Conditions of Order – Delivery of Items by Domestic and Foreign Contractors - German version

BAAINBw-B 111/02.2021

B111 (PDF, 665.2 KB)

General Conditions of Order – Procurement Assistance for Friendly Nations - German version

BAAINBw-B 111b/08.2015

B111b (PDF, 478.7 KB)

General Conditions of Order - Repairs without Open-End Repair Contract - German version

BAAINBw-B 111i/08.2015

B111i (PDF, 476.6 KB)

General Terms of Contract of the Bundeswehr Technical Centers/Research Institutes and of the Calibration Laboratories at the Federal Office of Bundeswehr Equipment, Information Technology and In-Service Support - German version

BAAINBw-B 111w/08.2015

B111w (PDF, 463.1 KB)

Annex Sheet C – Warranty Claims - German version

BAAINBw-B 114/10.2012

B114 (PDF, 213.2 KB)

Annex Sheet D to the Letter of Offer and Order Letter – Advance Payment (Including Statement of Guarantee) - German version

BAAINBw-B 115/10.2012

B115 (PDF, 600.2 KB)

Annex Sheet E to the Letter of Offer and Order Letter – Contractual Penalty - German version

BAAINBw-B 116/10.2012

B116 (PDF, 451.8 KB)

Annex Sheet H to the Letter of Offer and Order Letter – Termination for Convenience/Settlement of Residual Claims - German version

BAAINBw-B 119/10.2012

B119 (PDF, 216.4 KB)

Annex Sheet L – Government-Furnished Material - German version

BAAINBw-B 121/10.2012

B121 (PDF, 220.6 KB)

Annex Sheet P - Additional Terms of Contract for Cost Prices IAW Articles 5 to 8 of VO PR No. 30/53 - German version

BAAINBw-B 124/01.2021

B124 (PDF, 639.9 KB)

Annex Sheet Transportation within the Integrated Movement and Transport System of the Bundeswehr - Domestic/International Transports - German version

BAAINBw-B 382/04.2021

B382 (PDF, 590.5 KB)

Special requirements for the delivery of supply items and deliverables that contain hazardous substances in accordance with the law on chemicals - German version

BAAINBw-B T503/11.2017

B-T503 (PDF, 462.2 KB)

Government Quality Assurance; Certificate of Conformity (non-NATO states) - German version

BAAINBw-B-T582b/05.2017

B-T582b (DOC, 64.5 KB)

Government Quality Assurance; Certificate of Conformity (AQAPAllied Quality Assurance Publications 2070) - German version

BAAINBw-B-T583b/08.2021

B-T583b (PDF, 76.0 KB)

 Other Contract Conditions

Designation

Download

Conditions Concerning Contracts for Supplies and Services, Part B: "General Terms of Contract for the Provision of Supplies and Services (VOL/B)” - Version 2003 - of 5 August 2003 - German version

VOL-B (PDF, 202.7 KB)

Contract annex "Type Certification/Type Approval, Product Conformity and Airworthiness Reverification Inspections" - German version

BEK

Interim version of paragraphs. 11.4 and 11.5 of ZVB/BMVg - German version

Interimsfassung_ZVB (DOC, 33.5 KB)

Additional Terms of Contract of the Federal Ministry of Defense Implementing Part B of the General Terms and Conditions Concerning Contracts for Supplies and Services (ZVB/BMVg) of 28 February 1998 as amended on 10 May 2001 - German version

ZVB-BMVg (PDF, 51.4 KB)

Other forms

Designation

Form number

Download

Instructions on how to fill in form "Invoice for Repair at Works and Bundeswehr-Owned Store”

BAAINBw-B-R 047A/10.2012

B-R047A (PDF, 235.5 KB)

Request for Submission of Preliminary Costing

BAAINBw-B-N 027/10.2012

B-N027 (DOC, 44.0 KB)

Data sheet: Subcontractor

BAAINBw-B-S 498/07.2019

B-S498 (PDF, 252.0 KB)

Contractor's Declaration Regarding the Use of Radioactive Substances (German / English / French)

BAAINBw-B 128/02.2020

B128 (DOCX, 21.4 KB)

Certificate of Services and certificate of release to service after maintenance/repair activities (HIL)

BAAINBw-B-R 050/10.2012

B-R050 (DOC, 67.0 KB)

Delivery date change for repair services under open-end repair contract (works)

BAAINBw-B-R 061/01.2021

B-R061 (DOCX, 27.2 KB)

Test and Acceptance Certificate - Works

BAAINBw-B-R 049/02.2013

B-R049 (DOC, 96.5 KB)

Interministerial agreement between the Federal Ministry of Defense and the Federal Ministry of Economics and Technology on contractual price auditing rights of BWB dated 18 November 2020 (valid until 31 December 2024.) - German version

Interministerial Agreement dated 18.11.2020 (PDF, 1.3 MB)

Procedure for the placing and administration of individual orders on the basis of open-end repair contracts (works)

BAAINBw-B-R 150/05.2014

B-R150 (PDF, 461.5 KB)

Procedural Instructions for Open-End Procurement Contracts (Excluding Gases)

BAAINBw-B-R 140/10.2013

B-R140 (PDF, 461.6 KB)

Military pharmacy / military medical research

Description sheets

DesignationForm number

Download

Description Sheet for Disinfectants, General Use - Gernan version

IdentAn Desinfekt 

Desinfekt (DOC, 111.5 KB)

Description Sheet for Liquid and Semisolid Medicines - Gernan version

IdentAn 12-A451

12-A451 (DOC, 81.0 KB)

Description Sheet for Capsules, Dragées, Tablets - Gernan version

IdentAn 12-A450 

12-A450 (DOC, 79.5 KB)

Description Sheet for Powdery Medicines - Gernan version

IdentAn 12-A343

12-A343 (DOC, 80.5 KB)

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